Executive Assistant

publiziert 06 September 2022
Gehalt Jusqu'à 0.00Swiss Franc an
Jobtyp Feststellen
DisziplinLife Sciences


Main Responsibilities:

Meeting management and planning
* Planning, drafting invites and organising the cadence of leadership team meetings and monthly all international employee town halls.
* To support Executive Director in developing the agenda, inviting and organising internal and external speakers, drafting the PPT and managing the technological set up and running of the meeting
* Diary management for the Executive Director, travel and expense arrangements and reporting for the three direct reports
* International CA budget tracking spend and reporting to the Executive Director working in collaboration with WW CA S&O team
* Raising POs, processing involves, third party contracts
* Close collaboration and working relationship with WW administrators for line of sight of key activity
* Ability to build folders, organise and upload content to SharePoint for international markets working with the WW CA SharePoint site
* Calendar - Managing and updating the WW calendar of milestone events taking place in International markets ensuring international teams are aware of key up and coming activity
* Liaising with WW CA Main Admin and markets for content sourcing for needed deliverables, i.e. 'Weekly alert', organizational announcements.
Annual planning
* Setting up face to face / virtual workshops for annual planning meetings across the International leadership team, organising the agenda, logistics and participants and interface with WW planning milestones

* 10+ years of experience managing senior leaders and administrative projects in a global, highly matrixed organization. International experience preferred.
* Project management expertise, setting clear objectives, project plan / roadmap, metrics, and cadence to ensure programs progress on track
* Ability to work across large groups of senior stakeholders via their administrators and S&O
* Exceptional collaboration skills with the ability to partner effectively within the department
* Superior written and interpersonal communications skills. Strong presentation and facilitation skills
* Teams, SharePoint, one note, workday - technology platform capability
* Strong organizational skills to be proactive in upwards management of meetings and diary