Global Project Coordinator ERP 100 % (f/m)

Posted 13 January 2022
Job type Limited
DisciplineIT/Software DevelopmentProject/Program Management

Job description

For our client, one of the leading pharmaceutical companies, we are looking for an experienced project coordinator who will, in close contact with our senior projects managers, help to deliver key IT projects to our customers within a defined time, scope, and budget.


The program aims to boost collaborative and partnership research and build learning structures, while improving ways to collect, curate, use and manage data and ML models.
The major objectives are to provide a next-generation platform and cloud infrastructure to support the design and conduct of big data research, to implement privacy-preserving technology to better understand health outcomes and disease progression processes and to characterize sub-patient populations.

Your tasks

  • Plan and control project resources and activities
  • Gather support information used for prioritizing project activities
  • Organize and track assigned project tasks and activities per the project plan
  • Identify, document and ensure analysis of change requests throughout project life cycle
  • Communicate project status and activity updates to stakeholders
  • Tracking and reporting of Risks, Assumptions, Issues, Dependencies and Decisions (RAID)
  • Identify, document and assess project risks and develop mitigation strategy in collaboration with sponsors, stakeholders and solution owners
  • Prepare and/or collaborate on multiple project management deliverables like Roles & Responsibilities matrix, Test Report, Training Plan, Deployment Plan, Operational Support Plan
  • Management of project document repositories (gDrive, Veeva QualityDocs)
  • Support meetings and workshops (facilitation, meeting minutes, organization)
  • Project administration (onboarding of new team members, access management to document repositories, maintain org chart and contact list, etc.)
  • Familiar with Project Management Methodology (PMM) and ensure project deliverable completion to meet validation requirements
  • Coordination of specific activities as needed (i.e. application testing, deployment)

Your profile

  • Bachelor degree (e.g. in Project Administration/ Management) or equivalent education or experience
  • Min. 3+ years experience as project coordinator or any similar role in a global project environment in a multinational providing company (preferred in the pharmaceutical industry)
  • Proven experience in delivering projects in regulated or validated environments (GxP and CSV solutions)
  • Experience working in comprehensive project management methodology (e.g. PMBOK) and Agile experience
  • Experience using tools for project scheduling (e.g. Trello, JIRA, Smartsheet, MS Project, GSuite)
  • Basic understanding of IT manufacturing or supply chain functions (understanding of end to end process to be able to discuss topics with business)
  • Business fluency in English is a must
  • Excellent written and verbal communication skills
  • Experience in collaborating with multiple IT- and Business stakeholder groups
  • Ability to listen carefully to the direction and then work independently to get tasks done
  • Team Player and flexible to cover different time zones globally
  • Structured approach, problem-solving, attention to details, self-directed, analytical skills
  • Strong desire and ability to lead, plan, coordinate, manage, facilitate and enable

Nice to have

  • Hands-on experience with SAP ERP Logistics modules
  • Experience in multi-site deployment projects
  • German is a plus

Your application

Please apply online. For further information about the position, please contact your Kelly recruiter, Mrs. Anh Nguyen (+41 76 586 02 13).

About Kelly

We connect people to jobs in ways that enrich lives. Kelly Services® is a leading global provider of human resources solutions, operating in over 40 countries. Together with its subsidiaries, Kelly offers a wide range of outsourcing and consulting services; temporary, permanent and management positions as well as flexible forms of employment at all hierarchy levels. Kelly Services (Schweiz) AG has been present in Switzerland since 1979 and counts more than 200 employees in over 40 Talent Offices and Centers.